MVB Leaders Training 20th Oct 2012

Leadership training

Location: Baranduda

Present: Hans Kaspers, Tony Marsh. Peter Presutti, Jan Douglas, Marie Rule, Neil Brown, Sasho Dillow, Claire Sandford, Lin Starke, Diane Ryan, Jenny Marsh, Cheryl Duncan, Tracey Barkley

Leader Tony Marsh
Start Date: 20.10.2012
Finish Date:21.10.2012
Participants: 13
Distance/Time: 2 days
Rating: Easy
Points of Interest: VNPA bushwalking group
Mobile phone reception: Yes

Event Report:

Murray Valley Bushwalkers Leadership Skills Program Outline 

To book in for any session on the weekend click here

Saturday Oct 20

Session 1 9am - 11am - Tony / Neil / Hans / Peter

Overview of clubs Risk Management policies and procedures

Use of the club's SPOT device for tracking and emergency alerts

Usage of Booking Forms and Emergency contacts

Introduction to trip planning with Google Earth

11am to 1pm - travel to Sandy Creek bridge official opening ceremony and return to Baranduda

Session 2 1pm - 2-30pm Tracey-Ann Hooley from the VNPA

Introductions and welcome (30min)

Background to the course - its history and its scope, structure of the day / weekend

Intro from each participant - what they would like to get from the course - icebreaker activity

Why lead? (20min)

Group activity - positives of leading / responsibilities of leading

Most memorable trip (20min)

Individual activity - 60 second challenge. Best trip or worst trip and why.

What could have improved the bad trips?

Break 15 minutes

Session 3 2-45pm to 4pm

Scenarios session one (90min)

Group activity - series of scenarios. Each course participant is a leader in one scenario.

4pm - 5-30 pm Walk at Baranduda / Poletop camera demo for inspecting nestboxes 

6pm BBQ dinner

Evening spotlighting and/or outdoor rec movies

Sunday Oct 21

Session 4 9am to 10-30

'The VNPA way' (30min)

How the VNPA walks program and leadership program is structured (mentoring program, guidelines for leaders, resources etc) including reflections on what works well and what is more challenging. Comparing / sharing ideas with your club - some things you may or may not want to try (and hopefully I can steal some of your good ideas too!)

Scenarios session two (60min)

Group activity - series of scenarios. Each course participant is a leader in one scenario.

Break 15 minues

Session 5 10-45 to 12-15

When things go wrong (15min)

Ideas for further training (15min)

Scenarios session three (60min) Group activity - series of scenarios. Each course participant is a leader in one scenario.

Lunch Break - 12-15 to 1pm

Session 6 1pm to 2pm

Good walk, great walk (20min)

Group activity - what turns a good walk (ride, paddle etc) into a great one?

Wrap up / pack up (20min)

Summing up and thanks - Tony

 

The training weekend commenced with a 2 hour computer based session in which participants were shown features of the clubs website, booking procedures, risk management and the various policies of the club. Peter presented the Spot GPS tracking device and the Emergency Contact Procedure was discussed.

The group then travelled out to Sandy Creek to attend the official opening of the new cycle bridge.
After lunch Tracey-Ann Hooley conducted training sessions from 1pm to 4pm - we then went for a 1.5 hour walk completing the kiewa Valley/ Leneva valley saddle loop.
A bbq evening meal on saturday was followed by more training activities run by Tracey-Anne on the Sunday and the program finished about 2pm

Tracey-Anne was presented with a gift as thanks for the contribution made to the development of our club..

Google Earth Track:
Photos on Flickr: https://www.flickr.com/photos/murrayvalleybushwalkers/sets/72157631842038647


The meeting closed at 10pm with no date set for next meeting.

Murray Valley Bushwalkers Leadership Skills Program Outline 20th Oct 2012

 To book in for any session on the weekend click here

Saturday Oct 20

 Session 1 9am - 11am - Tony / Neil / Hans / Peter

 Overview of clubs Risk Management policies and procedures

 Use of the club's SPOT device for tracking and emergency alerts

 Usage of Booking Forms and Emergency contacts

 Introduction to trip planning with Google Earth

 

Session 2 11am to 1pm - travel to Sandy Creek bridge official opening ceremony and return to Baranduda

 

Session 2 1pm - 2-30pm Tracey-Ann Hooley from the VNPA

 Introductions and welcome (30min)

 Background to the course - its history and its scope, structure of the day / weekend

 Intro from each participant - what they would like to get from the course - icebreaker activity

 Why lead? (20min)

 Group activity - positives of leading / responsibilities of leading

 Most memorable trip (20min)

 Individual activity - 60 second challenge. Best trip or worst trip and why.

 What could have improved the bad trips?

 Break 15 minutes

 

Session 3 2-45pm to 4pm

 Scenarios session one (90min)

 Group activity - series of scenarios. Each course participant is a leader in one scenario.

 4pm - 5-30 pm Walk at Baranduda / Poletop camera demo for inspecting nestboxes 

 6pm BBQ dinner

 Evening spotlighting and/or outdoor rec movies

 Sunday Oct 21 Session 4 9am to 10-30

 'The VNPA way' (30min)

 How the VNPA walks program and leadership program is structured (mentoring program, guidelines for leaders, resources etc) including reflections on what works well and what is more challenging. Comparing / sharing ideas with your club - some things you may or may not want to try (and hopefully I can steal some of your good ideas too!)

 Scenarios session two (60min)

 Group activity - series of scenarios. Each course participant is a leader in one scenario.

 Break 15 minues

 Session 5 10-45 to 12-15

When things go wrong (15min)

Ideas for further training (15min)

Scenarios session three (60min) Group activity

Series of scenarios. Each course participant is a leader in one scenario.

 

Lunch Break - 12-15 to 1pm

 

Session 6 1pm to 2pm

 Good walk, great walk (20min)

 Group activity - what turns a good walk (ride, paddle etc) into a great one?

 Wrap up / pack up (20min)

 Summing up and thanks - Tony

MVB BUSH NAVIGATION EXERCISE    28/9/2013

The map is 'Killawarra Forest', made by Bakken and Helgesen for Warby Orienteering Club around 1980.

Scale is 1:20,000 (ie 1cm on the map= 200m on the ground). The contour interval is 2.Smetres - so small hills look  like mountains  - be prepared for some subtle landforms.

NOTE - the original North magnetic lines were printed wrongly and all maps used had to have a second grid of RED North lines ruled over them - even those are probably wrong now as the Earth's magnetic grid shifts slightly all the time.

This exercise wil! get you to use several techniques used by orienteers and other navigators. Mostly you will be using your compass and the map, with occasional assistance from GPSes if available.

START

At  the Camp (TRIANGLE  on your map)

I

A      TRACK BEND

Set your compass to take you to control A (this is just to make sure you follow the right track out of The Camp!) Start to A is all along a track.

      • TRACK BEND See how the bend has been smoothed out since 1980?

A-B You can use 'aiming off'. You don't want to aim straight at B - if you stray left you'll miss it and the track it's on.  So aim to the right (about  NE) to hit the track below B,

then turn left on the track to walk to B

B      TRACK BEND

 

B-C  Use aiming off again - try to hit the track C its near and just below (South) of C.

C      HILL TOP

 

C-D Walk down track from C to the vegetation change (in 1980 this was an open paddock, now it's mostly replanted to ironbark eucalypts). Cross the creek without falling in and use compass to navigate to the dam at  D.

      • KANGA'S OASIS A dam where kangaroos often drink. There is no tape here, but there is a GEOCACHE - if you have a GPS you will find it at South 36 deg 12.348, East 146deg 10.934. Sign the iog and replace carefully!

D-E 'Over or around' ? A typical orienteering dilemma.....You can get to E around the hill - count the gullies,  or over the hill (check off the hiil-tops.  Which way is better?.......

E      GULLY

 

E-F    Once again, you have an 'over or around' problem - and there are two 'arounds'

F      HILL TOP

 

F-G Up the creek to the rather subtle creek junction. In the mountains its always wiser to 'climb the spurs and descend the valleys'                           - this is because  spurs unite going up and valleys unite going down,  and you're less likely  to get lost.  This assumes you can get through the scrub!

G      CREEK JUNCTION

 

G-H Compass across the open areas to the control. The road behind is a good 'collecting feature'

which will stop you going too far!

      • NORTH-EAST FENCE CORNER Note there is no wire on the fence, only the posts!

 

nav training map forest camp cropped

MVB Leader Training Notes

First published December 1 2014 and updated July 10 2017

This page is designed to keep you as a highly valued leader with MVB Inc. up to date with the latest news, regulations and developments for our hobby. There are heaps of tips and hints to help you get the most out of your experience leading events for our club. Remember that whenever you need assistance interpreting or implementing any of this its only ever a heart beat away in the form of a phone call, text message or email.

Planning the way forward

Acknowledgements

Murray Valley Bushwalkers Inc recognises the indigenous Australian ownership of the land in which we conduct our activities

We also recognise the Victorian National Parks Association (VNPA) as our initial leadership training weekend in October 2012 was conducted by Tracey-Anne Hooley for which we are indebted - you can read the REPORT OF THIS WEEKEND HERE 

A navigation training event was held in the Warby Ovens NP and led by Mick Webster on Sept 28 2013 - HERE IS THE TRAINING EXERCISE

The second leadership training event was held on November 7 2014 you can read the Report Of This Event Here

A third leading training event is planned for Sat July 15 2017 at Honeyeater Picnic ground Chiltern Mt Pilot NP DETAILS OF THIS EVENT HERE 

Link to report

Insurance

We come under the umbrella of Bushwalking NSW, in turn under Bushwalking Australia

Follow the above links to take you to their web sites

Frequently Asked Questions about insurance

 

Event Grading System

An event type and event grade are mandatory components of all MVB events system ie the leader must stipulate what type of activity it is and how hard/far etc it will be

The event grade according to the background information on the clubs website in the event description

https://murrayvalleybushwalkers.org.au/index.php/risk-management/event-gradings

The Department of Environment and Primary Industries  ( DEPI ) has developed a more comprehensive system follow the below

https://www.ffm.vic.gov.au/recreational-activities/walking-and-camping/australian-walking-track-grading-system


Spot Messenger 2

The club has two of these devices and although they are not the latest versions (Spot 3 is) they are still fully functional and supported by Spot

There are good hints on how to use Spot Messenger 2

Take the time to view this page to understand its operation and limitations (very few)


Leader Resources

Resources appropriate to leaders on the website are aggregated under the Program, Leaders path. To see all of these items (and indeed the Leaders menu option at all) you need to be logged in and be a designated leader.  Regarding logging in to the website - you really should make sure your password is remembered by the browser - it saves heaps of keystrokes and time and over the course of a year for example this will amount to a large slab of your time. If you are logged in and dont see the Leaders menu contact Tony

Event Management

As a Leader with MVB or any club,  there are some responsibilities that fall upon us - therefore we should be aware of what is expected of us by the members of our club and visitors.

We are expected to lead in a manner which instills confidence in our members and vistors.

The first step is putting up events on our web site with sufficient information to allow each member and visitor to make a judgment as to their capability to safely and successfully participate in the event. Information in the event should include the distance to be travelled and estimated time frame, difficulty level (with links to the Grading System page and the What to bring pages on the website.

The second step is completing the Events attendance sheet (the Google drive booking form), with emergeny contact info for the participants. Its a key component of our risk management strategy.

Note - re visitors and non financial members - its very "important" for any visitors who have not booked in via the event on the website (and therefore agreed to the risk waiver) to complete and sign a printed acknowledgement of risk form - also known as the Risk Waiver Guest Form. This document is available as part of the booking form on Google Drive which you can access from Program, Leaders menu path on our website.

Thirdly it is always appropiate to carry a SPOT device - the club has two and their location at any time can be found from the Assets document which is also available from the Program, Leaders menu path - you should also carry suitable maps, compass and a GPS unit if available. If you need assistance learning how to use these devices contact Peter or Tony who will be happy to oblige.

Fourthly transport arrangements need to be made - meet where?? and at what time, and if possible, estimated travel time to the start and contribution to travel expenses.

Finally unforseen circunstances can sometime emerge where a published event may need to be cancelled or postponed. Please let the Events Cordinator know asap, as  other suitable arangements may be able to be made such as a substitute leader or location so the event can still proceed.

Event Creation

View a movie created by Tony on how to create events on the clubs website here HTTPS://YOUTU.BE/JSZACRQV4PE

The easiest way by far for everyone concerned is to modify a previous event of yours that has been duplicated for that purpose. Please do not develop an event from scratch even if you have previously done so as this is fraught with issues and almost always ends up creating work for the Event Coordinator.  Working with a duplicate of a properly setup event avoids all these issues.

These are the details that often missed or are incorrect in events made from scratch

  1. Event name not including the event type and degree of difficulty
  2. Your correct contact details (email and phone) - contact tab
  3. Registration enabled and
  4. The correct booking form assigned
  5. An image depicting the event
  6. Links to "Grade" and "What to bring" in the event description

If you have a well documented event with all of these bases covered this event can be duplicated and then edited each time you want to create a new event.

However this can only be done by a website Administrator who is logged in to the backend - but once done will be available to you to edit.

When you log in and select the "Program  - Leaders - My Events" menu path, your duplicated event will be there in an unpublished state.

All you do to create an event then is rename the title and change the short and long description text and the dates. When happy, email the Events Coordinator to tell him/her that the event is ready to be published. This approach saves heaps of time for all concerned and allows the Event Coordinator to review the event before its published. If you login to the front end and go to Program, My Events cannot find an unpublished of yours then let Tony or Peter or Hans know and they will set it up for you asap.

An example of a well documented event

 

Teamviewer

Teamviewer is  FREE software package to download - its purpose is to enable another person remotely show you how to do stuff on your computer!

Once its installed on your pc/notebook and is run  a screen pops up with login number and password

With this info at your disposal you would then call a support person to help you with any issues with your computer software.

You give the support person the login no.. and password and they then log into your computer

Your Display will be duplicated at the other end and what you do is seen by the support and if the support make any moves you will see as well

At this time the support available by Teamviewer is provided by Tony and Peter.

If you would like to test this software out feel free to contact us.

 Cheers

Peter Presutti

Minutes of MVB leaders meeting 7th Nov 2014

Note:some notes and links updated on July 11 2017

Meeting started at 7pm following a barbecue/shared meal and socialising.

 The leaders

Present: Jan Douglas, Peter Presutti, Lin Starke, Tony Marsh, Ro Smith, Sasho Dillow, Hans Kaspers, Michelle Crofts.

Apologies: Cheryl McCarten, Tony Crawford, Mick Webster, Claire Sandford, Neil Brown, Trevor Potts.

A quick general discussion ensued about achievements for the year highlighted

  1. a cricket match played at the very start of the Murray River, a place where our group members were able to stand astride the trickle of water,
  2. the response to purchasing of snowshoes for the winter months,
  3. the walk in the Flinders ranges and another in the Grampians.
  4. One member went to Port Lincoln and another did a 20km walk out on the Harrington track from Corryong in addition to regular local venues.
  5. We supported the 2014 Bogong Conquestathon for which we received a generous donation.
  6. Incredible continued support for canoeing as evidenced by 6 events already in 2014/15 summer and 25 events held in the summer of 2013/14.
  7. Highlights of canoeing events included an exciting day paddle from Killara on the Kiewa river to Wonga Wetlands. 
  8. Financial membership is currently at 91.
  9. We have a record of participation in every event the club has run since its inception and Tony will undertake to assemble a summary of this information

Insurance Requirements

Business matters started with reviewing the Bushwalking NSW advice in the August newsletter re the “Risk Waiver”. Clearly in the event of an insurance claim as a result of an accident on a club event we need to be able to demonstrate the person or persons involved were covered by our insurance.

MVB has a risk waiver built into the membership system which is renewed annually when subscriptions are paid. This exempts members from signing a risk waiver form for every event.

However a waiver must be signed by all guests at every activity and that forms must be kept for 3 – 4 years. When guests book in through the website event booking procedure they complete the risk waiver. However not all guests book in this way. To accept guests on an event who havent booked in through our website leaders must obtain a signed Risk Waiver hard copy form. This form has been updated and is available as a sheet to print in the Google Drive booking system that all leaders have access to.

In the MVB form for guests it was decided to change the title from “Acknowledgement of Risk” form to “Risk Waiver” and to Add a Tick Box to say “I accept the Risk Waiver”.

Note there is also a sheet in the Google Drive booking form for saving Guest or Visitor information and leaders are encouraged to use this to facilitate contact with guests after the event.

Medical Information Form

The leader is to ask members and guests if they are carrying their medical info and if so where it can be found by others.
Peter’s option is a laminated card. Han’s is a key holder with info tucked inside to be attached where the leader can see it such as on shoe laces. Hans gave Jan a stash of key holders to be distributed to members.

An additional option to consider - if you have a smart phone you can install the app called ICE- use it to setup your personal details

Medical info key tag

Event Creation by Leaders with RSEvents Pro

Peter walked through the details of event creation emphasising that the easiest and most efficient way to create an event is to edit an existing event that has been duplicated by an administrator on the website (currently Peter, Tony, Jan, Hans, Michelle, Di and Mark ). All leaders should have an unpublished duplicated event they were a leader of at all times - this can be found and edited by logging in to the front end of the website and choosing Program, Leaders My Events.

Event duplication is a responsibility of the website administrators as this can only be done in the back end of the website that only administrators have access to. Detailed notes to support this process will be developed. Some discussion ensued regarding display of participant names on event page. Any member who prefers to not have their name displayed is advised to contact the leader directly to book in for the event.

Google Drive Event Participation Management

Google Drive usage is required because unfortunately the software we use on the MVB website (RSEvents Pro and Community Builder)  do not have sufficient functionality for our purpose.

Our purpose is to generate a complete list of all participants, their contact details and emergency contact person information and event status for every event  ie Safely home, Incident Occurred, Event Cancelled. This not only gives us a record of participation but also is a major component of our risk management policy. The event status will be checked by others on the evening of each event so please ensure it is filled out.  Unfortunately maintaining the members worksheet duplicates the membership management on the website but at this stage is unavoidable.

Tips on how to successfully print a list of participants from Google Drive were discussed. Tony also mentioned the Google Drive app which is available for Android and Iphone mobile phones which is much more secure and private than printing multiple copies of member contact details. When these sheets are printed it is incumbent upon leaders to ensure they are not left lying around and are destroyed after the event.

Note that the last column in the Google drive worksheet displays the persons financial membership status. Anyone who is unfinancial should be advised to renew before the event or sign a Risk Waiver form and pay the $10 on the day.

Detailed instructions on Google Drive usage will be developed and distributed to leaders.

Team viewer software

  1. Discussion led by Peter re advantages of team viewer program.
  2. Potential for leaders to contact each other
  3. Use “remote control” to demonstrate how to do computer tasks remotely
  4. Peter and Tony to look further into this.

Late Change of Leader

Leaders are encouraged to consider someone who maybe prepared to be an alternative leader of their event when in planning stage.   In the event of their illness or an emergency it may mean the event wont have to be cancelled.

Mentoring a new leader

MVB currently has no formal policy on mentoring leaders but we need to develop procedures whereby a willing person takes on a leadership role with experienced leader who mentors based on observation and recommendation as the event proceeds. Discussion occurred about approaching potential leaders.

SPOT Personal GPS Tracking Device and Emergency Beacon

Discussion returned to the safety devices and use of “MVBSPOT1 and MVBSPOT 2”
Leaders are encouraged to take SPOT with them on every event

The functions were explained along with physical demonstration of operating keys.
Information that a leader needs to have entered before their event (by Tony or Peter)
•    Activity e.g. Hume Hovell walking track
•    Check in OK message
•    Custom message - eg deciding to stay an extra night and confirm all okay.
•    Help message - not urgent but needing assistance
•    S.O.S. - emergency rescue required

An instance has come up recently that required a search party (not an MVB event). The walkers had decided to go bush without phones or a beacon so could not advise they were okay but had simply chosen to stay an extra night. The ensuing search was unnecessary and presumably embarassing for those involved. 

An SOS message is relayed from spot via USA, Canberra, Local emergency services, then the designated members of the club executive. This is configured in the settings of the profile currently deployed on the Spot in question at the time of the event. It is very important that leaders know who is going to be contacted in the event of an emergency. The Spot profiles are accessed by logging in to the findmespot.com website and applying a profile.    

SPOT can take a while to operate - turning the device on and off requires patience - hold down the on off button until a light flashes
Profiles have been created for areas frequented by MVB
Peter demonstrated the process.

An optional add on to Spot provides live tracking on a website of where the person in possession of SPOT is - only works if SPOT is on while the person is moving. It traces their path and may be a life saver for someone who has been knocked unconscious.
For further information on SPOT access this article on the MVB website

The Events Program

Peter led a general discussion on the program for next year and the events program was screened. Events are up till Aug. 2015. Discussion occurred about balancing the program so it didn’t appear to be weighted in favour of weekend car camps Advice to go on website reminding people they can choose to go for one of the two days, or for the camp.

Members Social Night 21st November 2014

Discussion re feasibility and potential guests numbers being low resulted in a change of format. Lin to cancel Thurgoona Community Centre and Sasho has booked the Ten Pin Bowling venue in Wodonga instead. Peter to email out change to members after Monday, giving Lin and Sasho time to speak to people.

New Event Notifications by Email

Tony, Peter and Hans have been trialling a free alert service at http://blogtrottr.com/ and highly recommend this as a way of being automatically notified by email whenever new events are created.

The meeting closed at 10pm with no date set for next meeting.

­