MVB MT BOGONG CONQUESTATHON REPORT
- Purpose
- The purpose of this meeting was to review procedures and policies in the way MVB members conduct and partakes in the MVB Mt Bogong Conquestathon.
- Who is it for, or who is it aimed at – New members, Current members of MVB
- References
- Findings
The following points where discussed and the following conclusions found
# If event leader is stationed at Mountain Creek Picnic area they must delegate and seek the help of a 2nd leader in charge who will lead the hike to Mt Bogong until event is finished
# Communication issues needs to be addressed between clubs
# Duties of Event leader or leaders to be established
# 4wd pooling
# Event agenda
# Weather conditons
- Conclusions
# The event leader or leaders will organise and check the following;
- Arrival time at Mountain Creek Campsite on the Saturday to be advised in event brief meeting prior to event – via email or meeting
- 4wd pool shuffle – members to be advised in event brief meeting prior to event – via email or meeting who will be travelling in which vehicle
- Mandatory gear check (first Aid – it was decided that each person needed to carry their own first aid with mandatory first aid gear)
- Each member is required to wear a high visy vest to identify them as a MVB Volunteer member
# Event briefing to cover items such as
- duty of care, our duties,
- who is going to volunteer as sweeper,
- extra tipsto be conducted before each event,
- When a competitor is turned back when does duty of care end?
- Minimum gear check for competitors
- Communication with Parks re roads
# Purchase of a MVB Banner to be provided for advertising on Mt Bogong, purchase to be discussed for next meeting
# The MVB Club to establish a volunteer list for 4wd drivers to be available on the weekend of the Mt Bogong for carpooling to granite flats car park to Mountain creek picnic area and return
# A joint meeting with Lions Club, Amateur Radio Group and Parks Vic to discuss communications and other matters needing to be addressed has been recommended.
# Given that we have input into the suitability of the weather conditions on the mountain for the event to proceed. define a procedure to follow and what type of conditions would we recommend event cancellation - having experience a situation where a decision was made by a leader of volunteers up the mountain (BBC) of cancellation that proved to be unnecessary (a simple check of the radar would have shown the squall would be short lived) I think we need to be able to explain/defend a decision/recommendation we make and not just be a panic decision based on nasty weather at the time
Procedure to include
- 1. Checking and recording of forecast from BOM - could be just a photo of a phone screen or screen capture
- 2. Observations of weather - perhaps a portable weather station could be carried up the mountain? it could tell us accurate stats?
- 3. Login to the weather radar and look at whats coming up
4: Make recommendations to be presented at next MVB meeting for purchase of the following
- Purchase of High Visy vests with MVB logo on the back
- Purchase of CB radios
- Purchase/Use of binoculars
Purchase of a MVB Banner
MVB to receive Risk management plan from Lions club...then forward onto all volunteers before event so any issues can be raised before hand