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MVB MT BOGONG CONQUESTATHON REPORT
- Purpose
- The purpose of this meeting was to review procedures and policies in the way MVB members conduct and partakes in the MVB Mt Bogong Conquestathon.
- Who is it for, or who is it aimed at – New members, Current members of MVB
- References
- Findings
The following points where discussed and the following conclusions found
# If event leader is stationed at Mountain Creek Picnic area they must delegate and seek the help of a 2nd leader in charge who will lead the hike to Mt Bogong until event is finished
# Communication issues needs to be addressed between clubs
# Duties of Event leader or leaders to be established
# 4wd pooling
# Event agenda
# Weather conditons
- Conclusions
# The event leader or leaders will organise and check the following;
- Arrival time at Mountain Creek Campsite on the Saturday to be advised in event brief meeting prior to event – via email or meeting
- 4wd pool shuffle – members to be advised in event brief meeting prior to event – via email or meeting who will be travelling in which vehicle
- Mandatory gear check (first Aid – it was decided that each person needed to carry their own first aid with mandatory first aid gear)
- Each member is required to wear a high visy vest to identify them as a MVB Volunteer member
# Event briefing to cover items such as
- duty of care, our duties,
- who is going to volunteer as sweeper,
- extra tipsto be conducted before each event,
- When a competitor is turned back when does duty of care end?
- Minimum gear check for competitors
- Communication with Parks re roads
# Purchase of a MVB Banner to be provided for advertising on Mt Bogong, purchase to be discussed for next meeting
# The MVB Club to establish a volunteer list for 4wd drivers to be available on the weekend of the Mt Bogong for carpooling to granite flats car park to Mountain creek picnic area and return
# A joint meeting with Lions Club, Amateur Radio Group and Parks Vic to discuss communications and other matters needing to be addressed has been recommended.
# Given that we have input into the suitability of the weather conditions on the mountain for the event to proceed. define a procedure to follow and what type of conditions would we recommend event cancellation - having experience a situation where a decision was made by a leader of volunteers up the mountain (BBC) of cancellation that proved to be unnecessary (a simple check of the radar would have shown the squall would be short lived) I think we need to be able to explain/defend a decision/recommendation we make and not just be a panic decision based on nasty weather at the time
Procedure to include
- 1. Checking and recording of forecast from BOM - could be just a photo of a phone screen or screen capture
- 2. Observations of weather - perhaps a portable weather station could be carried up the mountain? it could tell us accurate stats?
- 3. Login to the weather radar and look at whats coming up
4: Make recommendations to be presented at next MVB meeting for purchase of the following
- Purchase of High Visy vests with MVB logo on the back
- Purchase of CB radios
- Purchase/Use of binoculars
Purchase of a MVB Banner
MVB to receive Risk management plan from Lions club...then forward onto all volunteers before event so any issues can be raised before hand
Subcategories
Public Meetings
Public meetings of the Murray Valley Bushwalkers
Committee Meetings
Committee Meetings of the Murray Valley Bushwalkers
Event Reports
Activity reports of the Murray Valley Bushwalkers
Committee meeting agenda
Murray Valley Bushwalking Club Agenda
Tuesday 8 October 2012
1pm
Type of Meeting: Committee Meeting
Meeting Facilitator: Tony Marsh (President)
Attendees
Apologies: Peter Presutti
- I.Approval of minutes from last meeting
Moved
Seconded
- II.Business Arising from previous meeting
Bulletin - Tracey offered to manage creation and distribution of the weekly bulletin
Logo - Hans to send Tony a copy of the logo he designed - recall that Rob Newman suggested we approach Tafe colleges re logo design - Tony to follow up
Unfinancial members - Tracey
- III.Correspondence received
1. RoadSafe NE improve cycling safety in our region. - from Trish Madden
2. New memberships & Risk forms since last committee meeting 4
3. Funding submission information -
Numerous emails totalling approx 60 - 100
- IV.Correspondence outwards
Numerous emails regarding new members, payments received from members, risk forms and activities from other associations eg parklands Albury wodonga
- V.Reports
- VI.New business
- a)Policy review emergency contact procedure
- b)event management procedures
- c) emergency contact procedure policy
- d) canoeing policy review
- e) Leadership training weekend program
- f) spending the balance of the grant money from city of Wodonga - I think we have to report on that by end of Oct
- New Funding submission information – x 2
- h)Printing of more postcards. Photos on postcards to represent the various activities that the club offers. (not just bush walking). (Neil)
- i)Farmers market-people that are manning the stall should come dressed in the gear that is used for the different activities that the club offers. eg. Me in my helmet, harness with other abseiling gear. Canoers to come in a PDF with a paddle. Bike riders to come in bike riding gear. Bush walkers to come in bush walking gear. I think that this would make a bigger impact on people at the market and make it a bit more fun for us. (Neil)
- j)A photo slide show playing on a laptop for people to see. (Neil)
- k)2 more snake bandages for the first aid kit,this link will take you to info on the bandages for snake bite Setopress Bandages. There are two places listed at the bottom of the article where these bandages can be purchased from. I feel that we need 2 bandages per First Aid kit. (Neil)
- l)Everyone Wins provides practical tools and resources to help Victorian community sports clubs become more inclusive and welcoming of everyone in their community - I would like to keep revisiting this topic/website until we reckon weve got a handle on it
- m)The Facebook site is in dire need of updating and we may decide that its too much trying to maintain all four sites (MVB, Facebook, Flickr and Ecoportal) - to be discussed at the next committeee meeting.
- n)Dragon Boat - Interest from the committee toa Murray Valley Bushwalkers team.
Other members of the community may be allocated to our boat if we have less than a full team.
We could choose to have tshirts or bibs for paddlers to advertise the bushwalking club.
If individuals have fun on the day, they may choose to join the Murray Valley Bushwalkers.
We could even win something! (Claire) - VII.Next meeting
Time
Place
- VIII.Meeting closed
Time
Special General Meetings
SGM is called when a change of constitution is being considered