Event Management 2 - What To Bring

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MVB Inc Event Management Policies

Part 3 Car Pooling

Part 4 Children

Part 5 Personal Medical Information

Part 6 EMERGENCY CONTACTS PROCEDURES

Part 2 What To Bring

This article contains descriptions of equipment to bring on various activities

ParkRun/Walk

  • Current Medical Information Form - Login first  and then it can be FOUND ON THE WEBSITE HERE 
  • Water - up to 2 litres recommended for a full day walk
  • Sunscreen
  • Gloves and hat
  • Sufficient food bearing in mind the distance and duration of the event 
  • Suitable clothing and footwear - note denim pants are uncomfortable
  • Wet weather waterproofs, jacket and pants

Day Walking

  • Current Medical Information Form - Login first  and then it can be FOUND ON THE WEBSITE HERE 
  • Water - up to 2 litres recommended for a full day walk
  • Sunscreen
  • Gloves and hat
  • Sufficient food bearing in mind the distance and duration of the event 
  • Suitable clothing and footwear - note denim pants are uncomfortable
  • Wet weather waterproofs, jacket and pants
  • Walking poles
  • Gaiters
  • Basic first aid kit including your specific medication eg asthma applicator
  • Torch or headlamp for contingencies

Day Walking / XC Skiing / Snowshoeing in the Alps

    Activities in the Alps require additional safety equipment due to the fact that weather can change really quickly from benign to dangerous
  • Current Medical Information Form - Login first  and then it can be FOUND ON THE WEBSITE HERE 
  • Water - 2 litres recommended - exercise in the Alps uses prodigious amounts of fluid
  • Sunscreen
  • Gloves and hat
  • Sufficient food bearing in mind the distance and duration of the event (snacks for morning and afternoon tea and lunch)
  • Suitable clothing and footwear - note denim pants are uncomfortable
  • Wet weather waterproofs, jacket and pants
  • Thermal top and bottoms
  • Walking poles
  • Gaiters
  • Basic first aid kit including your specific medication eg asthma applicator
  • Torch or headlamp for contingencies
  • Whistle
  • Toilet paper, trowel and sanitiser
  • A set of dry clothing in a separate bag to be left in the car to change into if you get wet
  • SNOW CAMPING
  • 4 Season Tent Preferred
  • Sleeping Bag ?  -  Check Temperature rating
  • Space Blanket
  • Balacava (optional)
  • Sleeping Mat
  • Trekking poles with snow baskets
  • Snow shovel (optional)

Overnight Event Packing list

Current Medical Information Form Login first  and then it can be FOUND ON THE WEBSITE HERE 

  • Bedding 
  • Tent (sharing sections of the tent is an option)
  • Sleeping Bag
  • Bag Liner
  • Mattress
  • Pillow 
  • Bed Clothing
  • Thermals - top and bottom
  • Second layer - top and bottom
  • Warm Gloves beanie and dry socks
  • Keep clothing in a water tight bag - zip lock - dry bags etc.. 
  • Wet Weather / Cold
  • Rain jacket
  • Down jacket
  • Fleece jacket
  • Warm Gloves and Water Proof Over Glove plus a Benie or suitable walk hat.
  • Essentials
  • Tooth Brush and paste
  • Any medication ( please inform leader if necessary Allergies etc)
  • Personal first aid 
  • Water to drink and prepare meal ( some locations and walks have water on site or en route )
  • Leader should inform the group re water supply
  • Tablets for water ( be safe rather than get a bug ) ( water purification tablets )
  • Toilet paper and trowl to dig appropiate hole.
  • Food
  • Dehydrated food for weight considerations
  • 3 Meals , plus snacks.  per day.  
  • Stove (another item that can be shared) 
  • Plate and cuttlery 
  • Cup for warm drink  your choice
  • Extra Items
    Fully charged and credit loaded up phone
    Camera
    The leader must take a rescue beacon
  • The club has 1 Personal Locator Beacon and 1 emergency SPOT device and 3 First Aid Kits

Multi Day Walks

Preparation and planning for multi day walks can turn into a monumental exercise. There is no substitute for working from a list. The bottom line is to ensure that nothing crucially important is forgotten and secondly that you can actually lift the pack off the ground and attach it to your body. Thirdly its a good idea to check out if you can walk with this encumbrance! 

Your leader may provide you with a detailed list of equipment and food you will require appropriate to the event being undertaken. 

Canoeing

  • Current Medical Information Form Login first  and then it can be FOUND ON THE WEBSITE HERE 
  • Water - up to 2 litres recommended or come prepared to boil or treat river water
  • Sunscreen
  • Gloves and hat
  • Sufficient food bearing in mind the distance and duration of the event 
  • Suitable clothing and footwear - bare feet not recommended
  • Basic first aid kit including your specific medication eg asthma applicator
  • Torch or headlamp for contingencies

Car Camping

As for Day Walks and / or Day Walking in the Alps

 Cycling

For single half day or full day cycling events consider bringing

  • Current Medical Information Form Login first  and then it can be FOUND ON THE WEBSITE HERE 
  • Puncture repair kit including pump
  • Water bottle(s)
  • Sunscreen
  • Helmet
  • Gloves
  • Sufficient food bearing in mind the distance and duration of the event
  • Suitable clothing and footwear - note denim pants are uncomfortable
  • Wet weather waterproofs
  • Basic tools for bicycle maintenance
  • Basic first aid kit including your specific medication eg asthma applicator
  • Torch or headlamp for contingencies

 

STATUS - POLICY RATIFIED AT MVB INC COMMITTEE MEETING HELD ON AUGUST 3RD 2012

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